What is a workspace?
A workspace is where the content you create in SessionLab lives.
Everyone has a Personal workspace in SessionLab. The sessions you create here are only visible to you by default. If you collaborate with colleagues and clients, you may share specific sessions with them to co-create and review workshops, meetings, training sessions, and more.
When you sign up to SessionLab, you get access to a workspace by default.
If you sign up because you were invited to join someone else’s workspace, then you will join that workspace. If you don’t sign up from an invitation, then you’ll first get to create your own workspace.
The sessions you create in a workspace are by default visible to all your fellow workspace members, and you can still invite other people to individually collaborate on specific sessions.
Once you’ve logged in, you will see a dedicated view for each of your workspaces in the left sidebar, as well as a Recents view that shows your most recently modified sessions. This includes sessions from all of your workspaces, and is a great way to see what you might need to work on at a glance.
What is a session?
A session is an agenda plan for a workshop, meeting, training, or any other kind of session you might want to design, plan and run. It could be anything from a 1-hour team meeting, or a 10-day long training program.
You can also create a new session by clicking the orange button when you’re in any of your workspaces, or duplicate an existing one to save you needing to begin designing one from scratch. Duplicating a session is a great way of speeding up the design process and iterating on previous workshops or meetings.
You’re able to manage the sessions in your workspace by deleting any sessions you don’t need. When you delete a session from any workspace, the session will be sent to the Trash, where it can be recovered for 30 days before it’s deleted permanently.
How to manage your workspace
Organizing and keeping track of your sessions is a vital part of being an effective facilitator and with SessionLab, we make this easy!
You can easily edit session information, duplicate or delete sessions from your recents view or while working in any workspace you have access to.
You can also organize your sessions into folders and move them between workspaces.
In SessionLab, you have control over how your workspace is displayed and sorted. You can choose between a grid or list layout by clicking the appropriate icon next to the New Session button.
In the list layout, your sessions are shown in a table, so it becomes easier to have an overview of your sessions and you can also choose to sort by the name, date, client, tags, or last modified field.
Adding a date, client, and tags to your sessions is a great way to easily categorize your sessions and find them easily using the search bar.
Using folders to organize your workspaces
Folders allow you to group sessions together and structure your workspace. You can view and create folders in any workspace you're an owner or member of. You might have folders for particular projects, sub-teams or to better organize groups of workshops, meetings, or events.
Once you have your folders set-up, you’ll want to use them to organize your sessions and group them together by moving them into the folder.
You can also use this option to move a session from one folder to another or from one workspace to another. This comes in handy when you join a shared workspace and you want to move any of your personal sessions to the shared workspace so they can be shared with your team.