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Creating notes and adding them to your session
Creating notes and adding them to your session

Add and remove notes, and park blocks in the Notes tab

Andy avatar
Written by Andy
Updated over a week ago

Notes can be used to add generic session-related information to your agenda or any other information that you don't want to add to the session's overall duration.

Notes in your session plan are visible to all session collaborators - viewers, editors and session owners. However, notes in the Parking Lot in the right-side panel are only visible to the session owner and collaborators with editor rights. Collaborators with viewer rights will not see notes in the Parking Lot.

Adding notes

To access the notes area, click on the ’Parking Lot’ icon on the right side toolbar (the uppermost tab in the right sidebar), and you’ll be able to begin adding your ideas or thoughts into the notes panel. You can add additional notes by clicking on the ’New note’ button.

You can also create a Note directly in your agenda by choosing the Note option when you click on the plus menu on the upper left side of any block. This is a practical way to add any remarks concerning the general preparations or logistics for your session.

Deleting notes

To delete a note or an activity block from the notes section, click on the dotted menu in the top left corner of the note or block and select ‘delete’.

Duplicating a note

In the same drop-down menu, you can choose to duplicate a note and it’ll appear below the note you chose to duplicate.

Moving notes and blocks to and from your agenda

Click and hold on the dotted icon on the left side of a note to easily drag and drop it into your session. You’ll be able to drag and drop your notes to position them in the appropriate place between the different blocks in your session.

Please note: Notes cannot yet be dragged into groups or parallel rooms, however, they can now be included in your session export.

Notes in your agenda will not add to the overall timing of your session, nor will they be shown in the mini-map on the left-side, but you can choose whether or not you want them to be included in the PDF export of your session.

You’re able to add rich text formatting to your notes, but adding inline images to notes is currently not supported

You can drag and drop an activity block from the notes section into your agenda. Activity blocks that have a duration in the agenda will add to your overall session timing and be visible on all your exports.

Using notes to add session-related information to your agenda

The most common way to add generic session-related information to your agenda is to use one or more Notes above the first block of your agenda.

A note does not have a duration assigned to it, and you can add formatting, lists, and links within it.

Here is an example of how the notes could be used for storing your session-related information:

Including your Notes in your PDF export

By selecting either the ‘Agenda & Details’ or the ‘Details’ option under the Preset menu, you will now be able to export your session with your Notes included.

Simply tick the Show Notes box at the bottom of the options before exporting your PDF in order to include your Notes in your PDF export.

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